Starr King Building Use Guidelines

Our school is a gift to Starr King from friends and supporters. Each of us can express gratitude for this gift through our thoughtful use of the space. We also show our respect and regard to one another by making a commitment to use the building responsibly.

Starr King Building Hours and Key Policies

The building is open Monday through Friday from 9:00 am through 5:00 pm.

If you wish to access the building outside of these days and hours, please use your key and ensure that you completely lock up the building prior to your departure.  This includes the closure of all windows and locking of all doors accessed.

IMPORTANT: Copying keys AND lending of keys is expressly forbidden by Starr King. Violation of this policy may result in loss of access privileges.

Lost keys may be replaced – at a cost of $25.00 per key – by contacting the Office Manager.  Excessive loss of keys may result in lost access privileges.

Please do not prop the outside doors open with chairs, rocks, deadbolts, etc.

All students, faculty and staff at Starr King have keys to the building.  We DO NOT have security personnel, so it is up to each and every person to ensure that the building is safe and locked.  If you arrive before 9:00 am or depart after 5:00 pm, is it YOUR responsibility to ensure that the door you use is locked and secure.  We recommend locking exterior doors as you enter the building after business hours.  Finally, please check to ensure that ALL windows and doors are closed and locked prior to departure from building.

The lights should be turned off in all rooms except those that have permanent plastic locking tabs to keep them on as security lighting.

 

Kitchen Use Guidelines

If your event includes food, it is your responsibility to clean up food (or find a volunteer who will be responsible) immediately following your event.  It is not permissible to leave leftover food from your event out on the kitchen countertop – it must be placed into sealed leftover bowls, Ziploc bags or another appropriate container, and be placed into the refrigerator.  Please consider your leftover bowl/bag needs when shopping for food for your event.  Failure to adhere to this policy may result in a ban on food at your future events. Additionally, please adhere these following guidelines on the maintenance of our community kitchen.

If your event is requiring food or a class room, please send an email to Rooms@sksm.edu for approval, no less than 7 days prior to your event (NO Exceptions).

  1. Promptly rinse any dishes you use and put them in the dishwasher. If the dishwasher is full, please make sure your dirty dishes are hand washed and placed on the drying rack.
  2. If the dishwasher is full of dirty dishes, please run it, using only dishwasher soap/dishwasher pods (located beneath the sink).
  3. If the dishwasher is full of clean dishes, please empty it.
  4. Removal of dishes, silverware, glassware or other community pots and pans from our community kitchen is not permitted.
  5. If you leave food in the refrigerator, label and date it (see diagram on refrigerator door). Please dispose of your food in a timely fashion so that the refrigerator is not full of moldy, rotting food.  If you see rotting or moldy food, dispose of it, even if it is not your food.
  6. Wipe all counters, the sink and the stove.
  7. Sweep the floor, and mop up any spills. (A broom is behind the kitchen door.)
  8. Take out the garbage if the cans are overflowing, or will be left over the weekend with food or other items that will rot. Garbage cans are located in the gated area outside the Fireside room. Garbage must be in closed trash bags.
  9. Donate or dispose of any unused food.
  10. Please recycle paper, plastic, aluminum, and compost food scraps in appropriate receptacles.

Room and AV Equipment Requests

Rooms can be scheduled by sending an email to rooms@sksm.edu with your request; please do not schedule a room in person or by the phone.  All room requests should come from a member of the SKSM community who assumes all responsibilities as the host. No requests will be taken within the same week as the event.  The email request should include the following information:

  1. List the name, phone number and email of the person acting as the host of the event;
  2. Date and time that you are requesting (this should include time for set up before and clean up after the event);
  3. The name of the event or reason for wanting the room;
  4. Any AV equipment that you will need (it will be up to you to learn how to use the equipment prior to the event – there will be NO ONE available on the date of your event to teach you how to use the equipment or to set it up for you. To schedule a time in advance to learn about the AV equipment, please contact Faryn Borella, the Internal Communications Coordinator, at fborella@sksm.edu ); and
  5. The number of people participating (in case your first choice of room is unavailable).

Starr King School for the Ministry provides room availability to members of the SKSM community as an extra benefit, not a right or a guarantee. It is not uncommon for rooms to fill up, and thus for us to have to say no to some requests. SKSM assumes no liability for such circumstances. For best results, plan your event ahead of time, and do not publicize a date or time until after you have received a room confirmation.

Basic Building Policies for Events

These guidelines are for all uses of the School, from classes and committee meetings to formal       school events or private parties. The instructor, student, staff member, faculty member or committee chair who requests the space for meeting/class/other use is the responsible party and will be expected to adhere, in full, to the Building Policies indicated below.  Failure to do so may result in the party being unable to request rooms or use space in the Starr King building.  The responsible party MUST be physically present early enough to let people in, stay throughout the event, and remain until the last person is gone, and the windows and doors have been checked and locked. We do not allow for profit events to be held in our SKSM rooms.

  1. Unlock the building prior to the event and re-lock the building at the conclusion of the event – this includes closing windows and doors;
  2. Set up the room space as needed for the event;
  3. Do not touch the thermostats –changing the temperature on one thermostat greatly affects temperatures in other areas of the building as a result of the ductwork;
  4. Clean up the room, kitchen and any other area at the conclusion of the event – this includes putting away any tables and chairs that were used, returning easels/white boards to their “home,” cleaning up ritual materials (candles, altar cloths, stones), etc.
  5. Put dishes into the dishwasher and run it, if necessary – if the dishes in the dishwasher are clean, empty the dishwasher first, then reload with dirty dishes and run;
  6. Live flowers must be appropriately cared for and discarded when the flowers are old, droopy or otherwise browning – and MUST be discarded prior to them molding; vases are to be properly washed, dried and placed back onto appropriate kitchen shelves;
  7. Place all trash, recycling and compost into appropriate bins located in the kitchen – if the trash, recycling or compost are overflowing, or will be left over the weekend, please remove all from the building and place into the large recycle/trash cans located on the west side of the building or on the sidewalk – additional trash and compost bags are located inside the trash cans or in the kitchen;
  8. Please turn off all lights that can be turned off in all rooms except those that have permanent plastic locking tabs to keep them on as security lighting; and
  9. Do not move the piano or organ in the Fireside Room without express permission from the Office Manager.

Restore Fireside Room to its proper classroom-style set-up following ritual practice, including returning items used in the ritual practice to the cabinet located in the Sunroom.  The standard classroom-style includes 13-15 chairs in a circle in the center, other chairs stacked safely at the far end (around the artwork) and rolling chairs pushed into the corners, long rectangle tables closed up and returned to their storage area, pulpits returned to their storage areas, and white board pushed up against the wall.

You MUST keep the path to the emergency exit door clear.

 

Flowers

Live flowers are welcomed into the Starr King building for all purposes.  However, YOU are responsible for caring for the flowers, including watering them, changing the water in the vases, and disposing of the flowers prior to their wilting, becoming moldy or dying.  Please care for the flowers that you bring, or take them home with you following the ritual/activity for which they were used.

 

Use of Scents, Incense, Scented Candles, etc.

While scents have a long history in culture and rituals around the world, we also know that, today, some people experience environmental sensitivities which impede them from being in the presence of scents.  When using scents, incense, scented candles, and the like, please be mindful of who is in your group, the ventilation availability in your space of choice, and the amount of the scent you are choosing to use.  Additionally, we ask that you consider having a special, designated area for those who are overly sensitive to scents, especially if your event involves a large group of people.  Another possibility is including smells in your event by passing herbs/spices in a small box that can be inhaled or smelled by those who wish to participate, while protecting those who do not wish to participate.

 

Smoking Policy

Starr King School for the Ministry is a no smoking facility.  Berkeley law requires that smokers stand not less than 20 feet from the main entrance way of the building when smoking outside, and to stand at least 20 feet away from windows and doors of neighboring buildings. Smokers are expected to dispose of their cigarette butts appropriately.  Please be courteous.

 

Bike Policy

Bikes may be locked up on the bike rack in the back of the building near the fountain.  Bikes are not permitted in the school building.  Please do not lock bikes on the front ramp of the school.

 

Parking at SKSM

The parking lot at Starr King School is VERY small, and is used to accommodate Staff, Faculty, Trustees, Committee Members, Students and Visitors.  Please park only where indicated and remember the following applies to the parking lot 24 hours per day, 7 days a week:

  1. The spaces under the building overhang are for Staff and Faculty only.
  2. Spaces behind the school are for Trustees, Committee Members, Visitors, Associate Faculty, Students and others designated by the Office Manager.
  3. We have one reserved Handicapped Parking spot around the back of the building.
  4. From time to time the lot may have spaces or the entire lot reserved for special events or visitors.
  5. Do not leave your car in the parking lot over night, on the weekends, holidays, or when you will be out of town without making arrangements with the Office Manager.
  6. Leave your keys on the key board next to the upstairs mail boxes when you park in the lot so that those blocked in can move your car to leave when necessary.
  7. Staff members are not available to help move cars in the parking lot.
  8. If you have the option of using a PSR lot or Berkeley street sticker, please use it.
  9. If you move someone else’s car, please relock it and return the keys to the board.
  10. Those using alternative modes of transportation will be blessed!

Locker Policy

Lockers are available for personal use on the school premises and are the property of the Starr King School for the Ministry.  These lockers are made available for personal use in storing personal supplies and personal items necessary for use at school.  The lockers are not to be used to store items which cause, or can reasonably be foreseen to cause, an interference with school purposes or an educational function, or which are forbidden by city, state or federal law or school policy.  In order to implement the school policy concerning personal lockers, the following are the requirements and regulations:

Locks will be provided by Starr King School for the Ministry and Starr King School for the Ministry will retain access to personal lockers by keeping a master list of combinations or retaining a master key.  Individuals may not use their own locks or prevent access to lockers by Starr King School for the Ministry and any unauthorized locks will be removed without notice and destroyed.  Individuals are expected to keep their lockers in a clean and orderly manner.

 

Boxes to be Places in Stacks

For staff and faculty members who must maintain records and documents for required numbers of years, there is space available in Stacks.  Please contact the Office Manager (sebster@sksm.edu ).

All boxes that are to be placed in Stacks MUST have a destroy-by date.  Please place the date in large print on both the top of the box and the front panel of the box (which MUST have an appropriately-fitting lid.)  If the documents/records are NEVER to be destroyed, please indicate that clearly on the box in large print on the top of the box and the front panel of the box.

Fire Extinguishers and Emergency Supplies

Fire extinguishers are serviced every year – and are maintained in the following locations and are indicated by the red circles on the diagram:

Supplies

Keys for the large orange disaster supply boxes (outside) are indicated by blue squares, while the orange emergency supply boxes, themselves, are indicated by orange triangles.  The boxes can be opened using keys from any of three key-boxes – they are interchangeable.  The boxes contain emergency supplies like blankets, flashlights, food, water, tools, etc. for large numbers of people during a serious emergency, such as an earthquake.

Additionally, orange buckets are located underneath each staff/faculty desk, as well as reception, and contain individual emergency supplies like hard hats, flashlights, walkie-talkies, clif bars, water, basic first aid needs, etc.

What to do in Case of Fire

Most fires start out small, but after a few minutes can be out of control.  It is important to act fast to sound the alarm, and just as important to know what to do and how to do it quickly.

THINK FAST, ACT WITH CAUTION:       When you first discover a fire, determine what to do immediately.  If the fire is small, grab a fire extinguisher and put it out.  If the fire is too much for you to handle, report it immediately – sound the alarm within the building and call 911.

WARN THE PEOPLE:  Warn all people in the area immediately surrounding the fire so that they can get to places of safety.

STAND BY:   Wait in a safe place for firefighters and direct them to the location of the fire.  Valuable minutes are wasted when they need to look for the fire themselves.

FIREFIGHTING:       Everyone is responsible for preventing fires, but there is no need to join in the firefighting unless directed to do so by the fire personnel on site.

Campus Crime and Safety

Introduction

Starr King School for the Ministry (SKSM) highly values the individual and collective security of its staff, faculty and students. This is so not only because it cares about individual safety, but also because Congress has set many requirements for campus crime policies and reporting. The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), codified at 20 U.S.C. 1092(f) as part of the Higher Education Act of 1965 (HEA), requires that SKSM disclose policy information and crime statistics as part of a campus security report published annually.

This report serves as the campus security report for Starr King School for the Ministry for the academic year 2016 – 2017.

At SKSM, the Operations Director has the responsibility for gathering statistics, identifying reportable crimes and providing them to the Department of Education and the public, and for the preparation of this report. The campus security report can be viewed on SKSM website and copies of it may be obtained from Starr King School for the Ministry. The information in this report comes from a variety of sources, including the City of Berkeley Police Department, incidents reported to Starr King School for the Ministry, and the member schools of the consortium.

Campus Safety

SKSM informs students and employees annually about campus security procedures and practices thru dissemination of this report.

Starr King School for the Ministry does not have a campus law enforcement or safety staff. No employee of SKSM has, within the scope of their SKSM employment, police powers or the authority to arrest individuals.

Since SKSM does not have its own safety staff, SKSM urges persons affiliated with the school to make use of the extensive safety resources at the City of Berkeley Police and Fire Departments and the University of California at Berkeley. SKSM encourages students and employees to be responsible for their own safety and the security of others. You can do this by informing yourself about safety procedures and crime avoidance tips available from the City of Berkeley and the University of California. You may access this information at the following websites:

City of Berkeley Police Department: http://www.ci.berkeley.ca.us/police/

City of Berkeley Fire Department: http://www.ci.berkeley.ca.us/DepartmentHome.aspx?id=10180

UC Berkeley Emergency Management: http://oep.berkeley.edu/get-prepared

The University of California operates a night escort service that SKSM students are encouraged to use. The service provides escorts who will walk you to your car, a shuttle bus, public transportation, or home if you live nearby. Call 642-WALK from 6:00 PM to 2:00 AM. Boundaries for the service are: Cedar (North), Parker (South), Shattuck (West) and Prospect (East).

Access to Starr King Campus and Buildings

Access to all space on SKSM campus is limited to the official occupant of that space and that occupant’s officers, employees, students, guests and/or invitees.

Keys and access codes allowing entry to SKSM building and offices are issued by the Office Manager who maintains a list of persons holding keys and access codes. Unauthorized copying or lending to unauthorized persons, of keys or access codes, is expressly forbidden by SKSM. Violations of this policy may result in the loss of access privileges.

Security of Starr King Information about Registered

Sex Offenders Campus Building

Members of SKSM community are charged with responsibility for safeguarding the spaces under their control, maintaining custody of the keys and access codes to which they have been entrusted, and reporting promptly the loss of any such keys or codes.  The Office Manager has responsibility for close control of the activities of persons engaged in any form of maintenance or repair anywhere on the campus.

Procedures to Report Criminal Activity and Emergencies

Members of SKSM community, or any other person authorized to be present on SKSM campus, should report any suspected criminal activity or other emergency that poses a threat to life or property.

  • If immediate danger to life or property exists, dial 911.
  • If immediate danger is not present, call the Berkeley Police Department at (510) 981-5900 to report criminal activity.
  • In all cases, report the accident to VP of Finance and Administration (jkolmodin@sksm.edu) or other senior administrator. You may ask the Operations Director for a Crime Incident Report at https://www.sksm.edu/resources/student-forms/.
  • The Operations Director will work with the President of the school to ensure that all reports received are investigated and appropriate actions taken.
  • Starr King School for the Ministry urges that all crimes be reported.
  • Incidents that may or may not be crimes should also be reported using procedures for reporting crimes on a voluntary, confidential basis for inclusion in the Campus Security Report.

 

Information about Registered Sex Offenders

Information about registered sex offenders under section 17010(j) of the Violent Crime Control and Law Enforcement Act of 1994, 42 U.S. Code 14071(j), may be obtained from the City of Berkeley Police Department. The Berkeley Police Department is located at 2100 Martin Luther King Way, Berkeley, CA 94704 and may be reached by telephone at (510) 981-5900. Federal law requires persons who must register as sex offenders to provide notice to the state if they are employed by or a student at an institution of higher education. Since Starr King School for the Ministry does not have a campus police department, sex offenders must register with the chief of police of the City of Berkeley. They must notify the chief of police within 5 days of enrolling in SKSM, moving to the City of Berkeley, or of being convicted of an offense qualifying them as sex offenders. The Family Educational Rights and Privacy Act (FERPA) does not prohibit institutions from disclosing information about registered sex offenders. Megan’s Law makes available to adults and organizations information on “serious” and “high- risk” sex offenders in their local community. The information on a registered sex offender includes:

  • Name and known aliases
  • Age and sex
  • Physical description, including scars, marks and tattoos
  • Photograph, if available
  • Crimes resulting in registration
  • County of residence
  • Zip code (based on last registration)

 

Viewing this information is free. In December 2004 the State of California created a website that provides detailed information about registered sex offenders that can be viewed by going to http://meganslaw.ca.gov.

You can also find a map of known or registered sex offenders located in the City of Berkeley on the Berkeley website at

http://www.ci.berkeley.ca.us/police/department/sexcrimes/meganslaw.html.

You may contact the Oakland Police Department via telephone at (510) 238-2188 or visit their website at http://www.oaklandpolice.com/crimprev/megan.html. The Alameda County Sheriff’s Department is also required to make this application available. It may be reached via telephone at (510) 667-3600.

Reporting Criminal Activity and Emergencies

Please report any suspected criminal activity or other emergency that poses a threat to life or property as follows:

If immediate danger to life or property exists, call 911 first and then alert a staff member of SKSM.

If immediate danger is not present, call the Berkeley Police Department non-emergency number, (510) 981-5900, and then alert a staff member of SKSM.

SKSM contacts for after-hours emergencies are, in order of contact:

BUILDING EMERGENCIES:      Fred Williamson (510) 417-9971

OTHER EMERGENCIES:           Rosemary Bray McNatt (510) 350-8456

Please fill out a crime incident report in the SKSM office as soon as possible after an incident.  Additionally, please report all crimes to the Berkeley Police Department and complete a report (or other paperwork, etc.) as required by the Police Department.

Campus Crime and Safety Report

Starr King School for the Ministry highly values the individual and collective security of its staff, faculty and students.  At Starr King, the Operations Director has the responsibility for gathering statistics, identifying reportable crimes and providing them to the Department of Education and the public.  The information comes from a variety of sources, including the City of Berkeley Police Department, incidents reported to Starr King, and member schools at the GTU.

Starr King informs students and employees annually about campus security procedures and practices.  Since Starr King does not have its own safety staff, Starr King urges persons at the school to make use of local police and fire departments.  Additionally, student, faculty and staff are responsible for their own safety and security.  The campus security data is available on our website.

GTU Alerts

Whether you are in high or low residency, we ask you all to take a simple step to strengthen the network of safety here at SKSM and in the other campuses that are part of the Graduate Theological Union.  Please sign up for the GTU-Alert emergency warning system. You can opt in to receive a text, email and/or phone call in case of an emergency threatening lives or safety at any of the schools which are part of the GTU.  Examples of when the GTU Alert will be activated:

  • Someone with a gun is threatening the GTU campus
  • There is a bomb threat that the Berkeley Police Department determines is credible enough to take precautions.
  • There is an approaching wild fire, or after an earthquake has caused damage to buildings that could threaten life or safety.

It is very simple to sign up. A FAQ sheet and the link to sign up on-line are available through this link: http://www.gtu.edu/sites/default/files/docs/GTU-Alert.pdf

 

SKSM Crime Report & Internal Investigation Form

Please use the Crime Report Form to report information about crimes which have occurred at Starr King School for the Ministry.  COPIES ARE AVAILABLE FROM THE OPERATIONS DIRECTOR AND AT THE FRONT DESK OF THE SCHOOL.  The information collected from these forms is used to prepare a compilation of statistical crime information for the school’s Annual Campus Crime Report.

Victims and witnesses to crimes must be made aware that they have a right to report criminal acts to police, and to report school policy violations to the appropriate office.  If a person reporting requests anonymity, this request must be honored to the extent permitted by law.  Accordingly, no information should be included on this form that would personally identify the victim without their consent.  The legislation requires that records or actions related to crime or incident statistics be retained for seven (7) years.